Ways that employees increase the risk of a data security breach

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We hear lots in the news about hackers and professional data thieves responsible for security breaches. The truth is that employee mistakes actually remain the biggest threat to business security.

Although most work places will have policies in place designed to alleviate possible data breaches, the biggest challenge is having a system to check that they are being adhered to. Here, we highlight a few areas where data and general access to it might be vulnerable.

  • Printer stations – Many offices have areas where banks of printers are all located together. Multiple employees all utilise the same area to collect prints but not everyone is prompt in doing so. Indeed, there are also a number of employees who will print matter and never collect it. Having a system where people have to log in to the printer to get documents to print, or having printers situated in access controlled areas or on employees desks are a few way to circumvent this issue.
  • Work area – The implementation of a clean desk policy can be a great way to cut potential security risks. Loose papers and unlocked computer screens can result in sensitive data being visible to all, heightening the opportunity for abuse.
  • Recycling bins – Although present with the best of intentions, open recycling or general waste baskets are huge security risks. Documents can be easily removed from these bins within the office but can also become targets again when moved outside to be emptied. Establishing a process where any sensitive documentation being recycled gets shredded first is good working practice.
  • Work habits outside the office – Many employees have access to work documents away from the office on mobile devices. Whether this be in hard copy form, downloadable or even through a remote link to the company network there are numerous security risks here. Regular practical advice and training should be offered, with mobile usage and access regularly monitored.

Data security is of the utmost importance in the modern working world and is only likely to increase as technology advances further and further over time. Implementing stringent procedures backed up by ongoing reviews is essential to achieve good working practice.

Recycle IT 4 U offer a wide ranging servicing encompassing secure hardware and data disposal.

RecycleIT4U offer a fast, efficient and friendly service to help recycle your unwanted electrical goods with a simple automated collection system.
To book a collection you can either use our online form or you can speak to us direct during our normal office hours. Our collection booking telephone number is 01952 580814.

We will collect redundant PCs, laptops, monitors, servers, network products, printers, EPOS, Scanners, UPS, cabling, AV equipment, projectors, telephones, mobiles and fax machines using our own vehicles at an agreed date and time.

An official WEEE disposal certificate will be issued, quoting serial number, asset tag and 
description of all the items collected.

Hazardous waste notes will be issued for redundant equipment such as monitors and batteries that contain hazardous materials.

We can also ensure secure data destruction. The security of unwanted data held on file by way of magnetic media, computer hard drives, 
backup tapes, CD’s or floppy drives is controlled by the Data Protection Act 1998. All data bearing devices are dealt with by Recycle IT 4U in one of two ways:-

  • Physical shredding
  • Electronic wiping of DATA (only applicable if approved by you the customer)

Data held on hard drives is removed or eradicated using approved software and hardware in accordance with internationally recognised standards.

We also pride ourselves in refurbishing, reusing and recycling for spares and repairs as much as possible, so equipment can have a second lease of life.

Any equipment not suitable for our refurbishment programme or spares, is separated and then sent in bulk to our Strategic Partner, the world’s largest waste management company for further recycling and separation into glass, metal and plastics and reintroduced into the manufacturing chain as raw materials.